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Job Details

Library Administrative Assistant

Company name
Indiana Supreme Court

Indianapolis, IN

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$33,000.00, potentially higher based on qualifications & experience


Regular, full-time (37.5 hours per week minimum)

Responsible To:

Supervisor of Supreme Court Services and Supreme Court Librarian

To Apply:

Submit cover letter & resume by May 30, 2018.

The Administrative Assistant provides clerical and administrative support to the Supreme Court Library.

Essential Duties/Responsibilities

Assist in collection maintenance which may include shifting and reorganizing research materials, updating loose-leaf services and supplement books, and shelving / filing library materials

Provide information to patrons with basic reference, location or directional questions related to the library collection; aid patrons in the use of microform readers, photocopiers, and research computers

Photocopy and/or digitally scan articles; convert documents to other formats such as optical character reader (OCR) for court staff and attorneys

Assist staff in the maintenance of the online library catalog using the Koha integrated library system.

Assist Supreme Court Librarian with court research projects; Westlaw, Lexis, Case Notebook and related applications

Fulfill interlibrary loan requests using an automated system (such as OCLS and other ILL systems)

Create and update online records in library systems and databases

Verify invoices, coordinate purchase orders, confirm accuracy of shipping lists, and record receipt of library materials; process claims with vendors for missing items

Provide assistance with audio-video setup in courtroom

Prepare library/court materials for binding; ship to bindery

Manage photocopy fees and library supplies

Assist the Supreme Court Librarian in creation of reference and public service publications and in the development of user guides or other materials to assist court personnel in the use of library resources

Coordinate archiving of Supreme Court briefs

Perform other duties as assigned by the Supreme Court Librarian or the Supreme Court Services Supervisor


An accredited Bachelor’s degree in Library Science, Business Administration, Criminal Justice, or related field, plus two (2) years of office administration or related experience are required. Library experience is preferred but not required. Additional requirements include:

Excellent verbal and written communication skills

Organizational ability and attention to detail

The ability to use tact and diplomacy when dealing with the needs, problems, and/or concerns of department staff and the public

A customer service approach with the ability to work with individuals at all levels of the organization

Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, concise, and error-free

Basic computer proficiency in Excel and Word

Experience in or ability to learn Microsoft SharePoint

Must be able to lift up to 25 pounds

Must exercise absolute confidentiality; avoid conflicts of interest and the appearance of conflict of interest, abide by the Employee Handbook and Judicial Code of Conduct. Must be willing to submit to a criminal background check.

NOTE: This document is intended to describe the general nature and level of work performed. It is not intended to provide an exhaustive list of all duties and responsibilities, nor is it intended to limit the authority of supervisors or managers to assign or direct the activities of employees.

The Indiana Supreme Court is an Equal Opportunity Employer

. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code.

If you are a qualified individual with a disability and will need a reasonable accommodation to assist you in apply for the position or to perform the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations.

Job Type: Full-time

Salary: $33,000.00 /year


office administration: 1 year

library: 1 year



Company info

Indiana Supreme Court
Website :

Company Profile

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