Indiana Supreme Court
$33,000.00, potentially higher based on qualifications & experience
Regular, full-time (37.5 hours per week minimum)
Supervisor of Supreme Court Services and Supreme Court Librarian
Submit cover letter & resume by May 30, 2018.
The Administrative Assistant provides clerical and administrative support to the Supreme Court Library.
Assist in collection maintenance which may include shifting and reorganizing research materials, updating loose-leaf services and supplement books, and shelving / filing library materials
Provide information to patrons with basic reference, location or directional questions related to the library collection; aid patrons in the use of microform readers, photocopiers, and research computers
Photocopy and/or digitally scan articles; convert documents to other formats such as optical character reader (OCR) for court staff and attorneys
Assist staff in the maintenance of the online library catalog using the Koha integrated library system.
Assist Supreme Court Librarian with court research projects; Westlaw, Lexis, Case Notebook and related applications
Fulfill interlibrary loan requests using an automated system (such as OCLS and other ILL systems)
Create and update online records in library systems and databases
Verify invoices, coordinate purchase orders, confirm accuracy of shipping lists, and record receipt of library materials; process claims with vendors for missing items
Provide assistance with audio-video setup in courtroom
Prepare library/court materials for binding; ship to bindery
Manage photocopy fees and library supplies
Assist the Supreme Court Librarian in creation of reference and public service publications and in the development of user guides or other materials to assist court personnel in the use of library resources
Coordinate archiving of Supreme Court briefs
Perform other duties as assigned by the Supreme Court Librarian or the Supreme Court Services Supervisor
An accredited Bachelor’s degree in Library Science, Business Administration, Criminal Justice, or related field, plus two (2) years of office administration or related experience are required. Library experience is preferred but not required. Additional requirements include:
Excellent verbal and written communication skills
Organizational ability and attention to detail
The ability to use tact and diplomacy when dealing with the needs, problems, and/or concerns of department staff and the public
A customer service approach with the ability to work with individuals at all levels of the organization
Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, concise, and error-free
Basic computer proficiency in Excel and Word
Experience in or ability to learn Microsoft SharePoint
Must be able to lift up to 25 pounds
Must exercise absolute confidentiality; avoid conflicts of interest and the appearance of conflict of interest, abide by the Employee Handbook and Judicial Code of Conduct. Must be willing to submit to a criminal background check.
NOTE: This document is intended to describe the general nature and level of work performed. It is not intended to provide an exhaustive list of all duties and responsibilities, nor is it intended to limit the authority of supervisors or managers to assign or direct the activities of employees.
The Indiana Supreme Court is an Equal Opportunity Employer
. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code.
If you are a qualified individual with a disability and will need a reasonable accommodation to assist you in apply for the position or to perform the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations.
Job Type: Full-time
Salary: $33,000.00 /year
office administration: 1 year
library: 1 year
Indiana Supreme Court
Website : http://www.in.gov/judiciary/supreme