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Job Details

Serials Acquisitions and Management Library Assistant

Company name
Harvard University

Location
Cambridge, MA

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Duties & Responsibilities

Information and Technical Services actively supports the teaching and research mission of the Harvard Library by managing monograph, serials and e-resource acquisitions, metadata creation, and metadata management for the Harvard Library.

This position is part of the Serials Acquisitions and Management group, a unit handling ordering, receiving, claiming, invoice processing, and onsite print serials management tasks for several libraries within the Harvard Library system. All members of this group are expected to participate fully in collaborative efforts toward building efficient workflows and problem solving.

Under the supervision of the Manager of Serials Acquisitions and Management, the incumbent provides timely access to Harvard Library collections by handling receipt, payment, claiming, physical processing, and onsite print serials management tasks for several libraries within the Harvard Library system.

Priorities will be set to maximize contributions to the overall goals of the Information and Technical Services Department of the Harvard Library. Due to the varied nature and volume of the work in ITS, all ITS staff may be called upon to contribute to work in any unit or team of the ITS department, as organizational needs warrant.

Duties and Responsibilities


  • Assists with receipt of routine continuing resources in all formats, checking for accuracy and missing items

  • May assist with processing invoices and payments for continuing resource materials

  • Initiates routine claims and takes other corrective action for problem titles as needed, including correcting and updating records, entering notes in records as necessary

  • Assists in the resolution of bibliographic, holdings, order and receipt problems, working closely with serials catalogers, other serials acquisitions staff, and staff in other library units

  • Routes materials to appropriate locations for further processing

  • May contribute to routine special projects, including documentation and statistics

  • May serve as a source of information on established unit policies and procedures for other library staff

  • Implements existing procedures, monitors effectiveness and suggests alternatives, as needed

  • May assist with developing training and procedural documentation for unit

  • Participates in unit-wide planning and workflow implementation of new policies and procedures

  • May assist in training, scheduling, and distributing work to other staff or student workers

  • Contributes to unit goals by accomplishing related duties as required


Basic Qualifications
  • High school diploma or equivalent required
  • Proficiency with Microsoft Windows operating system and Windows software
  • Demonstrated facility with automated systems, including using integrated library systems, online databases, working with spreadsheets and knowledge of file management techniques
  • Demonstrated experience using technology to perform daily tasks

Additional Qualifications
  • College degree preferred

  • Library experience, particularly experience in acquisitions or working with serial publications, preferred

  • Must have excellent organizational, written communication and analytical skills

  • Competency in keyboarding

  • Must be able to perform repetitive work accurately with fine attention to details

  • Experience working Aleph, desirable

  • Work experience in a production-oriented and technology-enhanced environment preferred

  • Must have excellent oral and interpersonal communication skills

  • Must have excellent English language communication skills; familiarity with Western European languages desirable

  • Ability to work productively and cooperatively in a team environment, with flexibility and versatility in an evolving work situation required

  • Ability to work independently following established guidelines and procedures


Physical Demands

  • Keyboarding for at least 6 hours a day may be required

  • Employee must be able handle books and other library material, including moving and shifting these materials between workstations, shelves, book trucks and boxes

Work Environment

  • This is an office environment.




EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.https://rs.careerliaison.com/pixel/6rdvq8whn5tzc6vt> src=https://analytics.click2apply.net/vrlxzpluMOEngfZN6upkrk>

PI100812596

Company info

Harvard University
Website : http://www.harvard.edu/

Company Profile
Harvard is known for global leadership in education, and the Harvard faculty is composed of men and women who are world-class scholars. Faculty members are passionate and curious individuals who continue their own research while teaching at Harvard. They come from across the country and all over the world, bringing with them a diverse wealth of knowledge. Almost all Harvard College courses are designed, taught and overseen by Harvard faculty, and virtually all FAS faculty are required to teach as part of their duties. The faculty is highly accessible, and Harvard College class sizes are on average below 40, with over half the courses being offered each semester enrolling 10 or fewer students. This allows for a closer student-professor relationship and contributes to the sense of community on campus. Professors also make themselves available to students outside of the classroom, even beyond office hours, such as meeting in the dining hall or before or after class. The faculty at Harvard make a point of connecting with their students to create a fulfilling academic experience.

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