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Job Details

collections archivist

Company name
Harvard University

Cambridge, ID

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Auto req ID 45335BR

Job Code ****** Library Professional jobcode,QuestionType:Multi-Select

Location USA - MA - Cambridge

Library ProfessionalQuestionType:

Business Title Collections Archivist

Sub-Unit ------------

Salary Grade 056

Time Status Full-time

Union 00 - Non Union, Exempt or Temporary

Basic Qualifications

Degree in Moving Image Archiving or equivalent experience is required


Proven experience with effectively researching and writing grants is essential

Additional Qualifications

Deep subject knowledge of filmmaking techniques, technologies and cinema history is essential


Strong and proven writing and administrative skills are required


Ability to communicate efficiently and diplomatically with colleagues, artists, researchers and commercial vendors


At least 3-5 years of experience working in a film archive or special collection is preferred


Some experience working with non-film collections is a plus


Ability to think creatively is a must


Fluency or near fluency in at least one foreign language is preferred


Passion for cinema


A sense of humor


Ability to work flexible hours, including occasional evenings and weekends

Additional Information

Diversity Statement

At the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard Universitys mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We encourage individuals with diverse backgrounds, experiences and abilities to apply to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the worlds most consequential problems, requires that we not only reflect, but also champion our diverse society.

A global leader, the Harvard Library is a pre-eminent research library that acquires, disseminates, and preserves knowledge. Harvards Library holdings range from traditional print collections to rapidly expanding inventories of digital resources. It is the work of the Harvard Library to provide the Universitys faculty, students, and researchersnow and in the futurewith comprehensive access over time to all of these materials.

Learn more about our contributions to the academic enterprise by visiting us at ******************************* and about the Harvard University community at **********************************

The Harvard Library is a proud member of the ACRL Diversity Alliance.

Department Harvard College Library - Harvard Film Archive

Pre-Employment Screening Criminal, Education, IdentityQuestionType:checkbox

Job Function Library

Duties & Responsibilities

Reporting to the Harvard Film Archive Director, the HFA Collections Archivist is responsible for HFA Special Collections, overseeing the day-to-day operations and longer term strategy of collections access and preservation. The Collections Archivist is charged with all HFA activities related to the acquisition, processing, accessing and preservation of special collections with the larger goal of supporting and enhancing all manner of cinema-related research, study and teaching across the university, and beyond.



Under the supervision of the HFA Director, helps strategize and supervise general access of HFA Special Collections while regularly collaborating in this area with other cinema-related collections across the university


Researches and creates cutting-edge finding aids for HFA Special Collections


Acts as the primary liaison for specialized research inquiries, efficiently answering and following through with

email, telephone and in person

questions about HFA Special Collections, including those related to Harvard courses and programs


Together with the HFA Collection Manager, oversees all visiting researchers and scholars- including Harvard instructors and students. Helps coordinate access to film and non-film special collections


Researches, writes and assumes responsibility for preservation grants and collaborative preservation initiatives


Oversees the budgeting and realization of preservation projects and initiatives


Works closely with Media Preservation Services to realize and advocate for the preservation of HFA collections, taking full advantage of university and Harvard College resources


Ensures the quality control of all digitization and preservation work, done by Media Preservation and other entities

to ensure the timely and state-of-the-art digital and film-to-film preservation of HFA holdings


Oversees the longer term storage and conservation of HFA collections


Oversees museum loans, in collaboration with the HFA Collections Manager


Advocates for HFA Special Collections and preservation initiatives


Prepares annual reports


Working closely with the HFA Director and Collections Manager, the Collections Archivist will also assist with new acquisitions, ensuring that all materials are properly inspected and identified before acquisition and planning all stages of the retrieval and processing of collections


Regularly reviews the HFA Collection to recommend items for preservation, deaccessioning or digitization


Collaborates with other Harvard Libraries to strategize access to the HFAs non-film (i.e. manuscript) special collections.


Maintains the HFAs collections of film stills, posters and institutional records


Remains actively informed about the cataloging of the HFA Collections, acting as point person between the HFA and the Technical Services division of the Harvard College Library



The Collections Archivist supervises preservation and collections interns and collection-specific term positions.

School/Unit Harvard College Library

EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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Company info

Harvard University
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Company Profile
Harvard is known for global leadership in education, and the Harvard faculty is composed of men and women who are world-class scholars. Faculty members are passionate and curious individuals who continue their own research while teaching at Harvard. They come from across the country and all over the world, bringing with them a diverse wealth of knowledge. Almost all Harvard College courses are designed, taught and overseen by Harvard faculty, and virtually all FAS faculty are required to teach as part of their duties. The faculty is highly accessible, and Harvard College class sizes are on average below 40, with over half the courses being offered each semester enrolling 10 or fewer students. This allows for a closer student-professor relationship and contributes to the sense of community on campus. Professors also make themselves available to students outside of the classroom, even beyond office hours, such as meeting in the dining hall or before or after class. The faculty at Harvard make a point of connecting with their students to create a fulfilling academic experience.

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