BRIEF POSITION DESCRIPTION
Environmental Archivist, performs routine (journey-level) document management support work. Primary work involves collecting, organizing, analyzing, and preserving records, archives, and manuscripts; preparing inventories, indexes, guides, and aids to facilitate access to information; and conducting research migration of compliance and conservation records. May train others. Reports to the Environmental Branch Chief and works under moderate supervision, with limited latitude for the use of initiative and independent judgment.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Appraises, organizes, and processes archival collections in paper-based or electronic formats that may include materials such as photos, recordings, videos, and other documents. Examines state and local records; and recommends appropriate disposition of records, archives, and manuscripts. Identifies, analyzes, and arranges records; and prepares inventories, indexes, and finding aids that facilitate staff and public access to records. Work includes taking boxes of previous preserved records, manuscripts, and environmental documents and convert them to digital format to reduce the need to store paper. Records, catalogs collections and maintains and the origins of archival materials. Provides operational assistance in the implementation and use of data processing hardware or software. Serves as a liaison between the Environmental and Information Technology & Administrative Branches to report and provide solutions to basic technological issues with workstations or conference setup. May require to make trips between storage facilities. May train others. Performs other related work and additional duties as assigned.
Graduation from an accredited four-year college or university is required. (see substitution)
PREFERRED EDUCATION: Graduation from an accredited four-year college or university with major coursework in history, government, library science, or a related field is preferred.
Three years' experience with archival, general records management and filing is required. Experience in Microsoft Office products to include Word, Excel, PowerPoint, SharePoint, and Outlook is required.
Experience with IT equipment support and usage for office support and record management is preferred. Experience with federal, state and local environmental record keeping requirements is preferred. Experience working in a military environment, with military personnel and/or on a military installation is preferred.
REGISTRATION, CERTIFICATION OR LICENSURE:
Valid driver's license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.
PREFERRED REGISTRATION, CERTIFICATION OR LICENSURE:
Microsoft Office Specialist (MOS) Certification is preferred.
OTHER REQUIREMENTS: Must be able to obtain a Common Access Card (CAC). Selected candidate must pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The **MEMBERS ONLY**SIGN UP NOW***. participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization; Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at ****KNOWLEDGE, SKILLS AND ABILITIES
Professional archival methods, practices, procedures, and standards; Records management issues and practices; Environmental laws and regulations; and Filing and data storage practices and procedures;
Communicating effectively (orally and in writing); The use of a computer computers using Microsoft Office Suite to include Outlook, Word, Excel, and desktop applications; Research techniques; and Office equipment troubleshooting and setup (scanners, projectors, multi-use phone systems, monitors, printers, fax machines, CD rom burners).
Collect, organize, research, and interpret descriptions of record groups and private manuscript collections; Process archival collections; Review work for accuracy; Working in a military environment; and Work in a team environment and establish effective working relationships
Work is performed primarily inside. Normal office temperatures and noise are expected most of the work time. Some outside work requires bending, reaching, stretching, climbing and crouching. The incumbent must be able to lift and carry items weighing up to 40 pounds and often puts forth similar effort in pushing, pulling, turning and positioning equipment and documents. Often lifts and moves heavier items with the assistance of other workers and with lifting devices.
VETERANS EMPLOYMENT PREFERENCE
If you qualify for a Veteran Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Veteran Employment Preference can be granted.
Veteran – DD Form 214 or;
Surviving Spouse of a Veteran who has not remarried - Marriage Certificate and DD Form 1300 or;
Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300
VETERANS: Use your military skills to qualify for this position or other jobs! Go to ****to translate your military work experience and training courses into civilian job terms, qualifications and skill sets.
Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:
United States Army - No military equivalent
United States Navy - No military equivalent
United States Coast Guard - No military equivalent
United States Marine Corps - 8878 Historian
United States Air Force - 3H0X1, 84H0 Historian
Additional Military Crosswalk information can be accessed at: ****The Employees Retirement System (ERS) administers the Texas Employees Group Benefits Program (GBP). For the average state employee, the total value of the State of Texas benefits package is equal to your base salary plus 32.3%. The following benefits information is general. For more detailed information visit the ERS website
Full time employee health insurance premiums are covered 100% by the State. Full time employee dependent premiums are covered 50% by the State. Part time employee health insurance dependent premiums are covered 50% by the State. Part time employee dependent premiums are covered 25% by the State. Dependent children may be covered up to age 26. Newly hired employees must complete a 60 day waiting period to receive health insurance benefits unless they are a direct transfer from another agency that participates in the Employee's Retirement System. Employees and dependents who use tobacco products pay additional tobacco-user premiums.
Employees and eligible dependents may enroll in a choice of dental plans and pay a monthly premium.
You and your eligible dependents can enroll in State of Texas Vision for a small monthly premium.
Tax Free Savings Accounts
Employees may enroll in a flexible spending medical and/or dependent care account. These accounts increase take home pay by allowing employees to pay for planned out-of-pocket health and day care costs tax-free.
When an employee qualifies, there is security in receiving monthly annuities upon retirement from State employment. Payments are based upon average salary, service credit and retirement date. There is no longer a waiting period for contributions, starting your first paycheck, a portion of your pre-tax monthly salary (9.5%) is deposited into a personal state retirement account. The State contributes a percentage of your salary to the ERS retirement fund (not your personal state retirement account). To assist employees in meeting their retirement goals, employees may also participate in a 401(k) or 457 Plan. Employees may contribute on a pre-tax or Roth after-tax basis.
Upon enrollment in State health coverage (after completion of the 60 day waiting period) employees receive $5,000 in Basic Term Life Insurance coverage at no cost. Employees may enroll in Optional Term Life Insurance and elect 1 or 2 times their annual salary. Employees can also apply for 3 or 4 times their annual salary through Life Evidence of Insurability (Life EOI). Premiums are calculated based upon age, salary and type of policy purchased. For a premium, Voluntary Accidental Death and Dismemberment (AD&D) coverage is available. Employees may choose an amount of coverage starting at $10,000 up to $200,000. Employees may also enroll eligible dependents. Dependent Term Life is available for a minimal monthly premium.
Texas Income Protection Plan
If an employee is unable to work due to a qualifying disability, this benefit offers short-term disability and long-term disability options that pay part of an employee's salary for a set period of time. Premiums are based upon monthly salary.
Employee Assistance Program
Alliance Work Partners is the Employee Assistance Program offering employees and family members valuable, confidential services at no cost to employees. The program is designed to help members manage daily responsibilities, life events, work stresses or issues affecting their quality of life.
Texas Legal Protection Plan
The Texas Legal Protrection Plan (TLPP) is the only non-profit legal benefit program created by the State Bar of Texas that provides comprehensive coverage for 14 major legal categories in addition to a variety of preventative legal services. Employees may enroll or cancel at any time while employed. The monthly cost is minimal and can be applied toward a single member or family membership.
Upon hire, employees begin accruing sick leave which may be used immediately. Upon hire, employees also begin accruing annual leave monthly which is available to use after six months of continuous service with the state. Annual leave is earned based upon years of creditable state employment. Employees are granted several paid state and federal holidays.
Do you have a valid driver's license?
Are you willing to travel approximately 30% of the time?
What best describes your highest level of education?
High School Diploma
1 year of college
2 years of college or an Associate's degree
3 years of college
Bachelors Degree or higher
None of the above
Have you graduated from an accredited four-year college or university with major course work in history, government, library science, or a related field?
Do you have experience in Microsoft Office products to include Word, Excel, PowerPoint, Outlook and SharePoint?
How many years of experience do you have in archival, general records management in paper, microfilm, and/or electronic formats?
Less than 3 years experience
3 years experience
4 years experience
5 years experience
6 years experience
7 or more years experience
I have no experience
Do you have experience working in a military environment with military personnel or on a military installation?
Do you have experience in State, Federal and/or local records management procedures?
Do you have experience with IT equipment support and usage for office support and record management?
Do you have a Microsoft Office Specialist (MOS) certification?
Are you eligible for any of the following Veterans Employment Preferences? If so please attach the appropriate documentation to receive the credit.
I am a current member of the US Military (this also includes the State Guard)
served in the military for not less than 90 consecutive days with an honorable discharge (must attach DD214)
surviving spouse of a Veteran who has not remarried (must attach Marriage Certificate and DD Form 1300)
orphan of a Veteran who was killed during active duty (must attach Birth Certificate and DD Form 1300)
not eligible for Veterans Employment Preference
**MEMBERS ONLY**SIGN UP NOW***.
P.O. Box 5218
Austin, Texas, 78763
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TEXAS MILITARY DEPARTMENT
Website : https://www.txmf.us