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Assistant State Librarian for Administration and Operations

Company name
University System of Georgia Office

Atlanta, GA

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MAJOR DUTIES: Manages all Library Development activities provision of library development information and consulting; GPLS business services; professional library services; library governance; and administration. Coordinate GPLS agency budget and planning, including space planning and support service coordination. Coordinates the activities of the statewide library initiatives and services for planning, facilities and construction, state grants, research and statistics, federal grants, and reference services.\u00a0 Provides training for library boards of trustees and Friends groups; provides programs for libraries in staff development. Provides consulting services to libraries for strategic planning efforts. Serve as GPLS liaison to Friends of Georgia Libraries. Manages the performance measurement of programs and evaluates the quality of services provided through review of reports and statistical data and conferences with reporting staff. Provides leadership in administration and management of responsive statewide programs aimed at working in partnership with local communities to develop and extend public library service and coordinating efforts among all types of libraries. Ensures efficient, cost-effective, and timely delivery of programs and services. Advances the Library Development program by identifying sources of funding and other support, making grant applications, coordinating resource development initiatives and related activities. Monitors priorities, programs, and services in individual libraries in order to proactively respond to developing problems and local needs. Assures that individual libraries are informed about State Library plans, policies, and programs. Evaluates applications and participates in decision-making about allocation and appropriate use of state and federal grant funds. Prepares budgets and supervises expenditures in accordance with the budget. Directs and assists staff with program delivery. Obtains necessary feedback and follows up to ensure that tasks are executed as required to fulfill established missions. Serves as a liaison on library development matters with the department, libraries, associations, the private sector and public agencies on state and national levels to ensure that the division provides optimal customer service by taking full advantage of new developments and opportunities for coordination. Attends seminars, conferences, job-related training and other staff development training programs. May serve on committees and task forces. Recommends appropriate objectives and program areas for training and technical assistance and promotes their use. Coordinate special projects and programs. Serves on special task forces, study committees or other designated groups. Maintains knowledge of current trends and developments in the field by reading appropriate books, journals, and other literature and attending related seminars and conferences. Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. Performs related duties as assigned. Required Qualifications: EDUCATION AND EXPERIENCE REQUIRED: Masters degree in\u00a0Library\/Information\u00a0Science\u00a0with over five years of professional experience in public libraries. Or equivalent combination of education and experience. Must be certified by the Georgia State Board for the Certification of Librarians or have the ability to obtain the certification within\u00a0six months\u00a0of employment. Must have a valid driver's license. KNOWLEDGE REQUIRED BY THE POSITION: Knowledge of Board-level governance, functions, relationships and history. Knowledge of State of Georgia Legislative processes and procedures. Knowledge of BOR and GPLS budget, internal and external audit practices, principles and standards. Knowledge of library licensing policies and procedures. Knowledge of federal and state laws, rules and regulations that impact public libraries. Knowledge of process improvement theories and practices for public libraries. Skill in written communication to executive and subject matter expert audiences and the news media. Skill in guiding and leading a professional staff. Skill in overseeing and conducting complex audits and investigations. Skill in reading, analyzing and interpreting accounting and technical journals, financial reports, legal documents and procedures manuals. Skill in collaborating with multiple constituents. Skill in decision making and problem solving. Skill in interpersonal relations and in dealing with the public. Skill in oral and written communication.

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University System of Georgia Office
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