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Manager Library Events and External Relations

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Manager, Library Events and External Relations
(#1,062,180,010)
Job offer
#1,062,180,010
in
USA
Job Description

Description

Title/Job CodeManager, Library Events and External Relations

LocationDenton, TX, US

DepartmentLibraries

job Summary and Duties

Manager, Library Events and External Relations

JOB SUMMARY

This position performs complex professional work in a highly collaborative university environment providing event planning, marketing, development, and communication tasks for the TWU Libraries. Responsibilities include: coordinating and directing events hosted/ sponsored by the TWU Libraries on and off campus; serving as liaison between the TWU Libraries and the Office of Marketing & Communication; coordinating and delivering marketing materials for the TWU Libraries in accordance with university communication initiatives, marketing plans, web style guidelines, and brand identity; coordinating TWU Libraries social media and web presence; assisting with donor relations and correspondence. Work is performed under general supervision of the Dean of Libraries and performance evaluation is based upon completion of assignments and result obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the university policies and procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Dean of Libraries

Supervises: No supervisory responsibilities

PRIMARY DUTIES - May include, but not limited to the following:

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Coordinates and directs events hosted/sponsored by the TWU Libraries (on and off campus)

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Serve as Chair of the TWU Libraries Events Work Group

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Serve as Chair of the Cross Timbers Library Collaborative (CTLC) Conference Planning Committee

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Serves as the main contact for reservation and setup of library rooms for events

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Coordinates event logistics with key administrators involved.

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Makes venue reservations, submits and coordinates catering orders

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Sends invitations (most commonly via e-mail).

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Coordinates publicity with Office of Marketing and Communications.

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Receives RSVP lists

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Schedules/coordinates speakers and special guests attending.

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Coordinates pick-up/delivery/set-up and clean-up of all items (tables, chairs, sound systems, flowers, etc.)

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Monitors expenses and updates staff as needed.

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Follows-up: media, thank you notes, etc.

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Works in collaboration with other Library staff, university departments, local universities, and the larger community in developing new events.

Marketing and Communication

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Serves as the primary point of contact between Office of Marketing and Communication and TWU Libraries

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Develop TWU Libraries marketing materials that are in accordance with university communication initiatives, marketing plans, and brand identity.

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Develop and implement social media tactics.

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Develop and distribute a TWU Libraries Annual Report

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Develop and distribute an annual TWU Libraries Donor Impact Report

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Manages the TWU Libraries Suggestion Box

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Works with the Library Administration Team to develop and deliverresponses

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Monitors social media for student questions, complaints, accolades and informs the Library Administration Team

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Serves as Chair of the TWU Libraries Marketing Work Group

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Serves as Chair of the TWU Libraries Social Media Work Group

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Maintains a list of updates for the monthly Deans Report

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Coordinates outgoing correspondence, documents, forms and information for administrators, faculty, students, staff, alumni, and various publics.

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Maintains and updates TWU Libraries contact lists.

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Maintains and updates TWU Libraries electronic distribution lists, including the CTLC distribution list

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Prepares thank you notes for signature from the Dean of Libraries.

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Proofreads outgoing communications; formats and sends communications through the appropriate channels.

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Creates and maintains procedural documentation.

ADDITIONAL DUTIES

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Coordinates campus visits of final candidates for vacant library positions.

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Assists the Dean of Libraries with special projects as requested.

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Provides professional assistance and excellent customer service both internally and externally

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Contributes to a collaborative and collegial work environment

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Performs other duties as requested.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

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High level of trust and respect for confidentiality.

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Excellent skills in problem solving complex issues

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Working knowledge of office practices and methods.

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Excellent skills in Microsoft Office products and Google Docs

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Excellent customer service skills.

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Ability to coordinate work with other employees, providing direct instruction as assigned.

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Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

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Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

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Ability to work collaboratively across departments.

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Ability to communicate effectively orally, by phone, in person, and in writing.

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Ability to represent the Libraries and university in a friendly, courteous, and professional manner.

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Proficient with technology and office software packages.

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Ability to work with a diverse population.

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Ability to work independently and collaboratively to plan, coordinate, and implement projects

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Ability to continually learn and grow according to the needs of the position.

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Ability to use a personal computer and other office equipment, including university related software and email.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must have the ability to operate a personal computer and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include ability to distinguish the nature of objects by using the eye. May be required to sit for long periods of time. Hands, body, and mind dexterity required.

WORK ENVIRONMENT

Employees are responsible for performing their duties in an environment that is free from discrimination, intimidation, coercion or harassment, including sexual harassment. Work is performed primarily indoors in an office setting. The noise level in the work environment is low to moderate. The employee may be required to travel.

SAFETY

Assists in the creation of a culture of safety and environmental protection by performing work safely in accordance with departmental safety procedures. Operates equipment safely and reports any unsafe work conditions or practice to supervisor.

EOE - M, F, Disabled Veterans

Education

Masters degree required. Degree in Higher Education Administration, Communications or related field preferred.

Experience

Five years of progressively responsible professional experience. Experience with marketing, event planning, and social media platforms, preferred.

Requirements

Regular and reliable attendance at the university during regular scheduled days and work hours is an essential function of this position.

Advertised Salary$4,780.50 per month

Texas Womans University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate. TWU is a Tobacco Free Campus.

Texas Womans University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, veterans status, or against qualified disabled persons.

Individuals may qualify for a Veterans Employment Preference ora Former Foster Youth Employment Preference at Texas Womans University over other applicants for the same position who do not have a greater qualification. If you believe you may qualify, click here for more information and instructions on how to claim an employment preference for this position: *************************************************

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