$81,548.00 to $106,012.00
Open & closing dates
$81,548 to $106,012 per year
Pay scale & grade
Full-Time - Full-Time, Permanent
Permanent - Federal
10th St. & Constitution Ave. NW Washington, DC
Washington DC, DC
Relocation expenses reimbursed
This job is open to
U.S. citizens, nationals or those who owe allegiance to the U.S., and excepted service employees.
This position is located in Discovery Services Division, Original Cataloging Department, Smithsonian Libraries (SIL), Smithsonian Institution (SI), located in the National Museum of Natural History (NMNH) in Washington, DC.
The Smithsonian Libraries is a complex, research library system located within Smithsonian museums, research institutes and other offices in New York City, the Republic of Panama, and the Washington, D.C. area. The Supervisory Librarian (Head Original Cataloging) is knowledgeable about the cataloging requirements of each of the SIL branches and works to maintain timely, accurate access to their collections through SIRIS (the SIL online catalog), OCLC (an international bibliographic utility), and, through the Libraries’ discovery service. The Head Original Cataloging oversees the creation and editing of catalog records in the local bibliographic database (SIRIS) and in OCLC, ensuring that these conform to appropriate local, national and international standards for description, classification, subject analysis and encoding. The Head Original Cataloging manages authority control processes, oversees other related project work involving the cataloging services contract, and sets and documents the policies and procedures that govern the Division’s cataloging work.
Learn more about this agency
Supervises professional librarians (including the Senior Collections Cataloger) and oversees the management of the department.
Plans, coordinates and supervises all aspects of the department’s work: original and complex copy cataloging, rare book cataloging, authority control, NACO and BIBCO participation, and special projects, and maintenance and upkeep of the Libraries’ online catalog.
Monitors and implements developments and changes in technology, software tools, and resources that support and facilitate cataloging activity. Leads the Division’s work with OCLC’s Macro Express, MarcEdit, SirsiDynix Horizon, and vendor services to enhance and expand access to collections.
Works closely with, and directly supports, branch staff that are involved in contributing records to SIRIS and OCLC. Coordinates their work with cataloging policies and procedures and provides technical advice and support. Provides tools, support, and training for branch staff who create records in SIRIS.
Who May Apply
This job is open to…
This position is open to all U.S. Citizens or U.S. Nationals.
Note: Federal employees with permanent status or individuals eligible for special appointing authorities should apply to Job Announcement #18A-LC-303424-MPA-SIL.
More than one selection may be made from this announcement.
Questions? This job is open to 1 group.
Job family (Series)
Conditions of Employment
Pass Pre-employment Background Investigation
May need to complete a Probationary Period
Maintain a Bank Account for Direct Deposit/Electronic Transfer
Males born after 12/31/59 must be registered with Selective Service.
Qualification requirements must be met within 30 days of the job announcement closing date.
Basic Educational Requirements for the 1410 Series:
Completion of 1 full academic year of graduate study in library science in an accredited college or university, in addition to completion of all work required for a bachelor's degree;
A total of at least 5 years of a combination of college-level education, training, and experience. To qualify on this basis, the applicant must establish conclusively that the education, training, and experience provided a knowledge and understanding of the theories, principles, and techniques of professional librarianship; a knowledge of literature resources; and the knowledge and abilities essential for providing effective library and information services.
Additional Education And Experience Requirements:
In addition to meeting the basic entry qualification requirements, applicants must have directly related education and/or specialized experience in the amounts required for the grade level as shown below.
Experience for Grade 12: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-11 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as: managing a cataloging unit or department that performs original cataloging and copy cataloging in English and foreign languages. Such experience could include implementing new rules and standards into existing workflows, completing large scale cataloging projects, and working with colleagues to initiate and complete new projects.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
Supervisory and Administrative Positions
For supervisory positions, see the Qualification Standard for Supervisory Positions in Section IV-A of this Manual. For positions concerned with administration, management, or direction of library programs, candidates must meet all other requirements for the particular grade and also show that they possess the required administrative and/or managerial ability to perform successfully the duties of such positions. Education, training, or experience of the candidate should demonstrate, e.g., ability to manage or direct a library, group of libraries, or library system; ability to plan, organize, and direct the development and execution of library programs, policies, and procedures; ability to plan or conduct management studies, public relations, and educational activities, ability to plan, develop and carry out administrative activities of the library or library system concerned with budget and finance, personnel, plant and equipment, etc.
Flexible Spending Accounts - http://www.fsafeds.com/fsafeds/index.asp
Health Insurance - http://www.opm.gov/insure/health/index.asp
Leave - http://www.opm.gov/oca/leave/index.asp
Life Insurance - http://www.opm.gov/insure/life/index.asp
Long Term Care Insurance - http://www.ltcfeds.com
Retirement Program - http://www.opm.gov/retire/index.asp
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
- Ability to oversee and manage a diverse staff.
- Skill utilizing national metadata content standards (e.g., RDA, AACR2, DACS, etc.), MARC and non-MARC encoding/structural standards (e.g. MODS, XML, EAD, etc.), integration of emerging standards related to machine-readability.
- Knowledge of the cataloging functionality of Horizon or any successive ILS used for bibliographic control and access, OCLC Connexion Client and the OCLC Macro Language (OML).
- Knowledge of trends and issues affecting the provision of access to information about print, media, and electronic collections, and the organization of the collections, including their physical processing.
Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria: Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above. Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above. Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree. This category rating process does not add veterans' preference points or apply the rule of three, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.
Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here
Background checks and security clearance
Public Trust - Background Investigation
Your application package should include the following documents:
Detailed resume created in the USAJOBS Resume Builder.
Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
Proof of U.S. accreditation for foreign study, if applicable.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
How to Apply
Click on the Apply Online button on the upper right side of the page. Please Note:
You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
Agency contact information
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Washington, District of Columbia
Learn more about this agency
At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab My USAJOBS; e-mailing firstname.lastname@example.org; or by contacting the Office of Human Resources Representative listed. Additional Information:
Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm
The Smithsonian does not pay relocation expenses.
The Smithsonian embraces diversity and equal employment opportunity ( www.si.edu/oeema
If you are selected for an interview: If you are selected for an interview you will be required to make a short presentation to the panel on the following topic: The Smithsonian Libraries values diversity and inclusion and believes that a diverse workforce creates a more innovative, open and supportive work environment. Please describe how the Head of Original Cataloging would promote diversity and inclusion at the Smithsonian, both as a supervisor and as a colleague. Include any personal experience you may have had with a complex, distributed research institution or organization, in regards to diversity, equity, and inclusion.
Fair & Transparent
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations
or how to contact an agency.
Legal and regulatory guidance
Social security number request
Signature and false statements
New employee probationary period
Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.
Website : http://www.si.edu
Founded in 1846, the Smithsonian is the world's largest museum and research complex, consisting of 19 museums and galleries, the National Zoological Park, and nine research facilities.