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Special Collections Archivist

Baltimore, MD

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Job Title: Special Collections Archivist
35 hours a week, Monday-Friday, with weekend & evening hours required
Commensurate with experience, benefits included
Special Collections Archivist (Full Time)
The **MEMBERS ONLY**SIGN UP NOW***. is looking for a dynamic team player who will serve as a Special Collections Archivist in the **MEMBERS ONLY**SIGN UP NOW***.’s H. Furlong Baldwin Library. The Special Collections Archivist will work with a staff of three and report to the Vice President of Collections and Interpretation. The Special Collections Archivist will function as an archivist, reference librarian, and cataloger while balancing patron services, technical services, managing volunteers, promoting the library through various methods of outreach, and providing institutional support. The Special Collections Archivist is responsible for processing, organizing, cataloging, preserving, and providing access to library materials and serving the public.
The duties of the Special Collections Archivist can be broken into five categories; Patron Services, Collection Maintenance, Outreach and Support, Technology, and Administrative.
Serve as point of contact for patrons entering the library at the Reference Desk. Responsible for orientation, policy instruction, security and handling of collections, research assistance, and equipment support
Answer questions via reference email and telephone
Fulfill photocopy and microfilm orders both in-person and remotely
Pull and locate manuscripts, photographs, maps, broadsides, books, pamphlets, oral histories, etc.
Promote the library through events, the library blog, creating mini-exhibits, and giving tours
Oversee and training interns and volunteers working with special collections
Correspond with scholars and publishers about copyright, permission to publish and citation inquiries
Assist the Special Collections Librarian with cataloging special collections items.
Process, rehouse, create finding aids, and assign collection numbers for photograph and manuscript collections
Conduct provenance research
Communicate with potential donors and maintaining strong relationships with current members
Provide institutional support by assisting the Education Department and Museum Department to facilitate programs and exhibits requiring library material, as well as working closely with the Imaging Services Department
Administrative tasks such as ordering supplies, managing vendor contracts, managing petty cash and processing credit card transactions, keeping statistics, and space planning
Assist with grant applications and ensuring fulfillment of awarded grants for library collections care, processing and conservation
Master’s degree in library science, archival studies or related field preferred
1-2 years working in a library or archive setting
Experience processing archival collections
Familiarity with born-digital archives issues
Commitment to advancing diversity, equity, and inclusion through archival practice
Willingness to work collaboratively with other library staff as well as other departments
Experience accessioning and/or processing born-digital archives
Excellent written and verbal communication skills and meticulous attention to detail
Knowledge of and interest in U.S. history; knowledge of Maryland history a plus
Possess a passion for history, art and education
Familiarity with Apple and PC
Strong technology skills, including knowledge of Prezi, video conferencing software and Adobe Suite a plus
Self-starter willing to learn new technology including social media, websites, graphic design, video editing and more
Experience interfacing with the public
Strong public speaking skills
Ability to lift and shelve boxes weighing up to 25 lbs.
Position Details:
This position is based at the organization’s offices in the Mount Vernon neighborhood of Baltimore. Salary is commensurate with education and experience and includes benefits. The **MEMBERS ONLY**SIGN UP NOW***. is an equal opportunity employer that seeks to expand the diversity of its staff. This position will remain open until filled.
About the **MEMBERS ONLY**SIGN UP NOW***.:
The **MEMBERS ONLY**SIGN UP NOW***. is an equal opportunity employer that seeks to educate people of all ages about the American experience through the rich history of Maryland using the society’s collections and to preserve important objects and archival materials from prehistoric Maryland to the present day.
Founded in 1844, the **MEMBERS ONLY**SIGN UP NOW***. is the state’s oldest continuously operating cultural institution. In keeping with the founders’ commitment to preserve the remnants of Maryland’s past, MdHS remains the premier institution for state history. With over 350,000 art objects and artifacts and 7 million books and documents, the Society now serves more than 100,000 people through its museum, library, press and educational programs. Learn more at
To Apply:
Please submit a resume, and cover letter describing your interest in and qualifications for the job and three professional references to jobs Include in the subject line: Special Collections Archivist. Incomplete applications will not be considered.
No phone calls please.
Job Type: Full-time

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