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Job Details

POLICE RECORDS ASSISTANT

Company name
Arlington County Human Resources Department

Location
Arlington, VA

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Position Information

Arlington County Police Department is currently hiring a Police Records Assistant to provide records management support to the System Management Division's Central Records Unit. This position will be primarily responsible for the management of the department's records in accordance with the Code of Virginia, Arlington County Code, and other regulations and policies. This Police Records Assistant is responsible for extensive utilization of a Records Management System (RMS), such as coding information in accordance with offense code definitions, transferring arrest information, and updating data received from the Computer Aided Dispatch system into the RMS.

Specific duties include:

Merging, scanning, typing, filling, and managing department records using RMS, Computer Aided Dispatch, and other file and information management systems;

Preparing and verifying accuracy of information to be entered into the department's computer system;

Maintaining printed copies of records and overseeing the destruction of redundant records, per the mandated retention period required by law;

Processing and distributing accident reports to persons and agencies who require them;

Responding to records and information requests from the public, law enforcement, and various government officials via telephone, face-to-face, e-mail, and mail;

Compiling data for statistical reports in compliance with state and federal reporting requirements; and

Processing court expungement orders and maintaining sealed documents.

Selection Criteria

Minimum:

High school diploma or GED, plus some records management experience.

Substitution:

Successful completion of college coursework from an accredited college or university may be substituted for up to one year of the experience requirement on the following basis: one academic year (30 semester hours or 45 quarter hours) is equal to six months of experience. Additional qualifying experience may substitute for up to two years of high school on a year-for-year basis.

Desirable:

Preference may be given to candidates with experience in one or more of the following:

working with sensitive or confidential information, especially in law enforcement or police administration;

working with automated management information systems or databases such as Virginia Criminal Information Network (VCIN) and Incident Based Reporting (IBR); and/or

responding to record requests from the general public, over the telephone and in person.

Special Requirements

Due to the sensitive nature of this position, candidates receiving consideration will be required to undergo a pre-employment polygraph examination and a character/background investigation conducted by the Police Department.

Selected employee must take the state mandated Virginia Criminal Information Network certification class and pass a written examination within six months of hire.

Please complete each section of the application. A resume may be attached; however, it will not substitute for the completed application. Incomplete applications will not be considered.

Additional Information

Hours: This is a 40 hour per week position, with work hours between 8:00 am and 5:00 pm, Monday through Friday. Flexible work schedule may be available pending supervisor approval.

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.

Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: (please use the apply button below).

Permanent, Full-Time Appointments

All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.

Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.

Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.

Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.

Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.

Permanent, Part-Time Appointments:

Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:

Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:

Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.

Temporary Seasonal and Occasional Appointments:

Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.

Company info

Arlington County Human Resources Department
Website : http://www.co.arlington.va.us

Company Profile

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