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Digital Asset Librarian

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Mettawa, IL

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Own the digital asset library (DAL) of two large corporate systems – Adobe Experience Manager (AEM) and Veeva Vault (PromoMats/MedComms).

Ensure the quality and integrity of the digital asset libraries to allow for appropriate storage, searchability of digital assets and compliance.

AEM, a content management solution for building websites, mobile apps and other digital properties to manage marketing content and assets.

Provides governance and oversight of the AEM Content Taxonomy.

Creates new tags, verifies how tags are applied, and removes obsolete tags.

Verifies that assets contain required metadata and are uploaded in approved locations.

Enforces DAL guidelines when assets are uploaded into the system.

Generates reports on usage of assets reports, highlighting those that are not being used for removal from the system.

Assists with rights management of photographic assets, obtaining rights and managing expiry dates.

Assists with ensuring that websites and their digital assets in production have valid approvals, alerting necessary parties upon expiration dates.

Veeva Vault, a material review system for the life sciences industry.

Provides governance and oversight of the naming conventions, associated metadata and process controls.

Act as a gateway for new references to be added into the DAL – entering assets for US Commercial materials and responding to requests.

Assists with rights management of reference materials, illustrations, and photographic assets, obtaining rights/permissions and managing expiry dates.

Conduct content audits to identify and correct improperly names assets and to identify and correct/populate insufficient metadata.

Assist in gathering digital assets for inquiries, such as compliance investigations.

Assist end-users in the use and linking of materials to references within the system.



1 years of experience working with a website content management system (CMS).

Experience with Adobe Experience Manager will be highly considered OR 1 years of experience in managing a digital asset library (DAL) preferably within the pharmaceutical marketing industry.

Experience with Adobe Experience Manager or Veeva Vault (PromoMats/MedComms) will be highly considered.

1 years of experience with a marketing materials review and approval system, preferably in the pharmaceutical marketing industry.

Experience with Aprimo, Veeva or Zinc will be highly considered.

Detail oriented.

Multi-tasking/Flexibility – can manage multiple projects simultaneously, meet deadlines, and keep projects orderly.

Familiar with the purchasing of rights and uses of photographic/video assets, references and illustrations.

Good communication and social skills.

Bachelor’s degree is recommended.

Synectics is an Equal Opportunity Employer

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Company Profile
Synectics is one of the nation's foremost staff augmentation firms, working with a client base that includes some of the leading institutions and Fortune 100 corporations in the United States. We seek to bring the most highly qualified professionals to assignments that they will find challenging and fulfilling. We also seek to justify our clients’ expectations that every Synectics consultant will bring the highest possible effort to their endeavors every day. Our success has depended on our consistent ability to achieve both of these goals. Synectics serves an extremely diverse client base which represents an equally diverse range of industries and institutions. The technologies we support have always been responsive to this extremely broad spectrum. In order to fully engage with this continually changing commercial and technological landscape, our employees must draw on their own varying interests, skills and backgrounds. This insight, reflected in our daily practices, has always been our fundamental strength as a company, and it continues to serve us well in all our efforts.

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