The Archives Assistant organizes, describes and preserves archival materials in the Museum and Photo Archives for appropriate storage and access. Participate in aspects of archival processing, arrangement, description and user access, including the preparation/updating of finding aids and indexes, and, digitization of Field Museum archives and photo archives collections materials for access. Work collaboratively with both with the Museum Archivist and the Photo Archivist.
Duties and Responsibilities
Processing Archives and Photo archive collections backlog, documents/records and photo media in various formats generated by past and current museum offices and staff members, in keeping with museum guidance and practices. Performing preservation tasks, such as improving the physical and conservation needs of materials, refoldering, boxing and housing material into archival boxes and creating of digital surrogates as directed or needed
Building, compiling and revising indices and descriptions of archival/photo image materials and collections. Includes researching individuals and museum history to enrich the description of items and collections. This includes the development and creation of applicable metadata for digitization workflows
Assist in managing the life cycle of archives, photographs and records for museum departments, offices, and individuals
Support collection access by providing archives and photo archives reference services to museum staff and external researchers/scholars/communities. Daily answer and support assigned requests/communications coming to Archives and Photo Archives. This includes retrieving items for museum staff and patrons, after a research subject/interest interview, and, supporting internal digital image access requests
Ensure minimal damage to materials during all tasks and projects
Submits reports regarding special projects and activities, in a timely manner, that help promote Museum Archives and Photo Archives collection access to researchers and staff members
BA or BS in history or related fields of natural history or library science
1 - 2 years' experience in handling archival and library collections required
Relevant experience in archives, museums, or libraries preferred
Strong attention to detail and accuracy; neat handwriting and printing; demonstrated ability to express ideas clearly and concisely, both orally and in writing; demonstrated strong interpersonal skills and an ability to establish rapport and work with the public and staff.
Experience with database and word processing software, digital imaging processing, management and preparation of appropriate metadata. The Library and Archives technology environment is PC oriented.
Familiarity with Emu, Library Cataloging systems, and ContentDM desirable.
Required to work with dusty materials. Occasional exposure to mold. Able to regularly lift and move boxes up to 50 pounds without assistance frequently. Daily requirement to lift and shelve material occasionally utilizing a step or standard ladder. Ability to move materials utilizing a cart that is either pushed or pulled through confined areas. Working with storage units, shelves, and moving equipment.