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Job Details

Administrative Assistant to the Deputy University Librarian

Company name
Princeton University

Location
Princeton, NJ, United States

Employment Type
Full-Time

Industry
Library, Administrative

Posted on
Jul 18, 2021

Valid Through
Oct 31, 2021

Profile

Overview
The Princeton University Library seeks a dynamic individual to provide administrative support to the Deputy University Librarian and the business of the departments reporting to that office.
 
PUL is one of the world's leading research libraries, serving a diverse community of 5,200 undergraduates, 2,700 graduate students, 1,200 faculty members, and many visiting scholars. Holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data, and images. 
 
The Library employs a dedicated and knowledgeable staff of more than 300 professional and support staff working in a large central library, nine specialized branches, and three storage facilities.
Responsibilities
This position carries a broad range of responsibilities, including calendar management and scheduling, drafting letters and other correspondence, providing administrative support for searches and search committees, maintaining staff data and org charts, booking travel, and preparing expense reports. With peers in Administrative Assistants at Princeton University Library group (APPUL), they will share responsibility for office management tasks, greeting staff at the office entrance, and maintaining documentation regarding administrative procedures and best practices.
Qualifications

Bachelor\u2019s Degree or equivalent
5 years working experience in a similar role
Excellent interpersonal and customer relations; professionalism and poise
Outstanding written and verbal communication skills
Strong organizational skills, including the ability to prioritize projects, manage multiple tasks, meet deadlines, work independently while also being a good team player, and engage in proactive problem solving 
Strong skills with Google Workspace/GSuite tools, especially Google Drive, Docs, and Sheets
Ability to exercise discretion in confidential matters involving senior university/library administration and bargaining unit staff
Demonstrated commitment to continuous learning through training opportunities and self-guided education
Technically savvy and willing to learn new skills, tools, and technologies

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours36.25
Eligible for OvertimeNo
Benefits EligibleYes
Probationary Period180 days
Essential Services Personnel (see policy for detail)No
Physical Capacity Exam RequiredYes
Valid Driver\u2019s License RequiredNo
Experience LevelAssociate
#LI-CB1

Company info

Princeton University
Website : http://www.princeton.edu/main/

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