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Job Details

Library Night Supervisor

Location
Chicago, IL

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The Library Night Supervisor (Library Assistant 2) staffs the information desk, supervises night and weekend staff, and performs a variety of library tasks to support Galter Health Sciences Library (GHSL) patrons and staff. Prioritizes, directs and responds to matters that arise in the library. Creates and maintains associated documents, and alerts supervisor of critical issues and upcoming events. Answers intermediate level questions about library resources including physical materials, electronic resources, computer hardware and software, and library digital initiatives. Provides superior customer service to internal and/or external customers and may act as point person for competency areas below, coordinating projects and services in those areas. Actively participates in departmental and all-staff meetings as well as one or more working groups based on personal interest and /or need. The individual filling this position will be required to work nights and weekends.
Working Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical requirements include daily lifting / carrying / moving of objects and books weighing up to 30 pounds.
Ability to reach, bend, climb, stoop, crouch, lift, push and/or pull objects and or furniture while shelving or maintaining the library.
The individual filling this position will be required to work nights and weekends.
Specific Responsibilities:
Circulation and Library Access
Works independently at the service desk, assisting patrons and performing a full range of circulation functions in the integrated library system (ILS)
Troubleshoots issues and advanced questions related to the integrated library system (ILS), electronic resources access problems, patron account issues, and location of physical items.
Provides basic interpretation of policies and procedures including access, circulation, and space usage; explains and answers questions that may arise; recommends changes.
Performs basic and advanced fulfillment functions in the (ILS). Guides others in use of ILS.
Gathers, researches and analyzes information and data to resolve problems, investigate trends, answer questions, inform decisions, and improve service models.
Responds to unanticipated issues.
Organizes and coordinates projects and coordinates work of student workers and other library assistants.
Opens and/or closes the library regularly depending on work schedule. May be solely responsible for the physical facility during some hours.
Supervision
Serves as supervisor to and coordinates the work of night staff and student workers at the service desk.
Delivers in-service training to library assistants and student workers.
Other
Performs other duties as assigned and provides enhanced support as needed in the following service areas:
Print and electronic collection maintenance and troubleshooting
Resource sharing and course reserves
Research and information services
Digital systems
Metadata services
Minimum Qualifications:
A high school diploma or equivalent required.
Minimum 2 years of library experience or other relevant experience (general office / clerical /customer service / retail) required.
Significant customer service experience in a fast-paced library, retail, or similar environment.
Intermediate computer skills and knowledge of multiple software programs.
Strong customer service skills.
Exceptionally reliable and have demonstrated reliability in prior work experience.
Minimum Competencies:
(Skills, knowledge, and abilities.)
Excellent interpersonal, communication and organizational skills and ability to establish positive working relationships with a wide variety of people ranging from students to peers to faculty members.
Aptitude and desire to learn new skills and technologies
Adaptability. Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations.
Strong sense of responsibility and reliability; must be able to assume responsibility for entire library as needed.
Initiative. Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
Problem Solving. Formulates realistic plans and contingencies and establishes appropriate measurements of anticipated results.
Ability to work independently with minimal supervision and as part of a team.
Ability to handle multiple short and long term tasks simultaneously.
Preferred Qualifications:
College degree
3+ years of experience in a library or equivalent environment, in particular an academic or research library.
Familiarity with standard library methods and procedures.
Familiarity with Alma integrated library system, ILLiad interlibrary loan management software, and / or Ares course reserves management software.
Bibliographic searching experience.
Previous supervisory or project coordination experience.
Experience working with technical and archival metadata standards.
Knowledge of descriptive metadata standards.
Experience working with digital assets and digital technologies.
Preferred Competencies:
(Skills, knowledge, and abilities)
Demonstrated ability using library research databases and integrated library systems.
Demonstrated ability using interlibrary loan systems and software.
Basic skills in Microsoft access or other relational database query language.
Curiosity, imagination, and motivation to explore alternatives to existing products and services and identify opportunities to improve workflows, procedures, and practices.
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