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Library Clerk PTB

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City of Coppell, Texas


Coppell, TX

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Overall Job Objective Basic Function Basic FunctionThe City of Coppell Library Clerk provides friendly and professional circulation services to citizens, and clerical support for technical services.  Regular attendance is an essential job function.  The Library Clerk works a 20-hour schedule, including weekends every three weeks, and one weekday evening every week.  Must provide excellent communications skills and exceptional customer service.  Proficient in Microsoft Office. Essential Job Functions Essential Job Functions Provide excellent customer service to residents and library users through good communication, a willingness to assist with customer requests, and the ability to follow through to ensure positive interactions with the public.Understand and be able to explain library policies and procedures; respond to and handle difficult patron inquiries and complaints.Check-out/check-in library materials by data entry into the integrated library system (ILS); evaluate materials for damage, sort materials alphabetically and numerically, and move materials to and from book drop bins, carts or shelves.Collect and record fines/charges for overdue or lost materials or sales items; count and wrap money; prepare daily cash reports.Verify, enter and maintain confidential patron information in the ILS.Assist patrons both on the telephone and in person with directional questions and account information, referring citizens to other staff members as needed.Perform holds/requests management, including running reports and hold shelf maintenance. Retrieve materials for hold shelf from pull list and remove held items from unclaimed (expired) list as appropriate.Receive new materials from vendors by checking against invoices and enter receipt into ILS.Process new materials to include wrapping, stamping, and applying labels and security strips; pack, unpack and move boxes; process items for withdrawal and delete from ILS. Retrieve, process, and return interlibrary loan materials.Receive, process, and withdraw magazines and enter into ILS, as appropriate.Sort and shelve library materials alphabetically and/or numerically by the Dewey Decimal System; search for lost/missing items; monitor and maintain shelf order.Prepare for daily opening and closing of library.Collect and record security gate count information on a daily basis.Read, send or reply to electronic mail on a daily basis.Assist with set-up of library program room for library programs as requestedUnder the direction of a librarian, assist with the presentation of programs, as requested.Perform other related duties as requested, assigned or required. City of Coppell Core Competencies Technical CompetenciesKnowledge and ability to correctly apply professional/specialized expertise; skillfully manage information; properly use tools, equipment and technology; effectively allocate resources; proactively identify and resolve issues; consistently make sound decisions; correctly execute policy processes and procedures; strictly adhere to/enforce safety polices; consistently produce quality results; proactively plan and organize; consistently provide exceptional customer service.Human CompetenciesMotivation of Self & Others:  We demonstrate a core desire to serve the Public and the Organization through our commitment, passion, initiative and drive. Leadership of Self:  We motivate, inspire and influence ourselves to strive towards excellence by being positive, accountable, a team player and influential in goal achievement.Service -Oriented:   We behave in a friendly and professional manner centering on a desire to address the needs of internal and external customers while respecting their rights and dignity by being people-oriented, helpful, understanding and compassionate.Trustworthy:  We earn the confidence of others by demonstrating both the character and the competence to fulfill our obligations with both integrity and honesty along with ethical, credible behavior.Relational:  We establish trust, cooperation, mutual respect and support with an objective to improve relationships by valuing diversity and being diplomatic/tactful, cooperative, empathetic, broadminded, flexible, respectful and compassionate/caring.Communication:  We exchange information and ideas in a manner which results in mutually supported decisions for the greater good by sharing thoughts & feelings, and through assertiveness, empathic listening, conflict resolution and deliberating/debating.Emotional Maturity:  We demonstrate the ability to manage and monitor our emotions and to assess the emotional state of others by understanding stress management, balance and consistency.Development of Self:  We are committed to improving our knowledge, skills, personal qualifications and performance through self-development.Conceptual CompetenciesOrganizational Awareness:  We are aware of the Organization's structure and culture for how we do business by understanding departmental impact on organization, interdepartmental relations and organizational cultureGlobal Awareness:  We stay informed of issues and trends that may impact the Organization by understanding media/public relations.Community Awareness:  We have a sense of the community's culture and its impact on service delivery by understanding purpose of service, citizen/stakeholder expectations and branding.Innovation:  We successfully implement ideas that improve and/or add value to service delivery through creative thinking, continuous improvement and by being quality minded and a change agent.Critical Thinking:  We actively and skillfully conceptualize, apply, analyze, synthesize, and evaluate information to reach a sound answer or conclusion by understanding issue/problem identification, analysis, consequences, and by balancing decision factors.Visioning:  We understand the future direction of the Organization and understand the efforts and processes needed to achieve it by following the mission/values. Minimum Requirements ExperienceThe Library Clerk must possess a high school diploma or equivalency.  One year of library experience is preferred.  Ideal candidate will have previous municipal library experience and higher education.  Must be customer service oriented.  Bilingual candidate is a plus.

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City of Coppell, Texas
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