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Job Details

Assistant Plans Library Coordinator

Company name
Department of Human Resource Management

Montgomery, AL

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Job Description Reporting to the Plans Library Coordinator, the Assistant Plans Library Coordinator assists with maintaining Facilities\u00e2?? architectural record documents in an organized and efficient manner (which is in accordance with university and state standards) and utilizing Document Management Software (DMS). This position assists in receiving, reviewing, and processing hard copy and digital record documents submitted by various departments and other sources, to ensure compliance as mandated by DoD 5015.2 and the Library of Virginia. Additionally, the position will: - Assist customers in locating records in the digital repository, and with printing and copying requested materials. - Assist in the preparation of weekly\/monthly departmental reports - Assist in the training of student workers and provide assistance in monitoring their task assignments and quality of their work. - Assist with implementing and testing upgrades to DMS software. - Assist with identifying, documenting and implementing improvements to work flow process. - Provide assistance with other duties and responsibilities as needed. Minimum Qualifications - Records management experience with digital document management systems. - Demonstrated customer service experience. - Proficient skills with recent versions of software such as MS Office Suite (Word, Excel, Access, Outlook, Power Point, OneNote), Adobe Acrobat Pro X and Adobe Photoshop. - Must have the ability to work independently with minimal supervision, set priorities, and engage in several projects simultaneously. - Must have strong communication and interpersonal skills, and work well in a team environment. - Must have a valid driver\u00e2??s license. Preferred Qualifications - Associates degree in business or office administration, and\/or recent experience in a document management related field. - Demonstrated experience working with documentation related to construction, engineering or architecture. - Demonstrated experience working with document management system software. - Experience working with a variety of office equipment, including wide-format scanners\/printers. Special Requirements Special Instructions to Applicants To apply, applicants must complete the online application at, posting #SW0180249, and submit a cover letter, resume and list of three professional references as an attachment to the application. Review of applications will begin on April 26, 2018. Optional Applicant Documents Resume Cover Letter Required Applicant Documents

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Department of Human Resource Management
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The Office of the Governor’s Division of Personnel, now the Department of Human Resource Management, was created in 1942 as a function within the State Budget Office, but the history of the Virginia Personnel System dates back to the early 1900s. At that time, many agencies had independent sources of revenue. Employee pay and benefits were not uniform. Focus on Central Government In 1916, Governor Henry Carter Stuart expressed concerns that this lack of uniformity could result in “injustice, waste, over/under-manned services, inefficiency, poor service, and nonperformance.” In 1918, the State Commission on Economy and Efficiency recommended the establishment of the first centralized personnel management function in the Commonwealth. That recommendation was not approved. In 1922, the State Commission on Simplification and Economy did develop the first uniform State Classification Plan to begin to address concerns about the fair and uniform treatment of employees. The Commission again recommended the centralization of state government personnel systems, and again, the recommendation was not approved by the legislature. Amid growing concerns about the lack of central mechanisms for monitoring employee compensation, the 1926 General Assembly ruled that the Governor personally approve all pay actions on state employees who earned over $100.00 per month. Ten years later in 1936, Governor George Perry, in what was known as The Griffenhargen Study, requested the establishment of a “state personnel management system that would provide equal pay for equal job responsibilities,” but the concept was not supported by the legislature. In early 1940 the General Assembly drafted, and then rejected another proposal to centralize personnel management in the Commonwealth. Its rejection was based on concerns that centralization might limit the authority of agencies.

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