The Library Assistant II in Acquisitions manages the ordering of all print and electronic books, CDs, DVDs, music scores, and manipulatives for Gumberg Library. This includes researching and placing orders with vendors for new and rare resources, routinely communicating with and developing rapport with vendor representatives, and staying abreast of the latest vendor developments and processes. This position is also responsible for encumbering funds in the integrated library system (ILS), tracking and receiving orders, troubleshooting ordering problems, and preparing materials for cataloging. A successful Ordering Assistant builds strong relationships within the library as well as with vendors and demonstrates a thorough understanding of the library's role within the university. A successful candidate will continually develop new skills as the position and related industries evolve, including but not limited to the use of new technological tools and copy cataloging responsibilities. ILLUSTRATIVE EXAMPLES OF WORK: Places all firm orders for print and electronic monographs, books, CDs, DVDs, Music Scores, and manipulatives via publisher websites, by telephone, mail, fax, and email. Searches second-hand book markets for out-of-print titles and hard-to-find titles. Researches vendors for item pricing, availability, and ordering. Tracks spending of endowment and materials funds in collaboration with the Acquisitions Librarian and encumbers funds associated with orders in the ILS. Maintains credit card orders and payment in the university credit card management system, CentreSuite. Collects weekly Pittsburgh Catholic and Duquesne Duke newspapers to send out for microfilming. Receives, sorts, and distributes mail for all Library departments. Assists with training students on Acquisitions processes. Assists Acquisitions Librarian and Head of Collection Management, as needed. REQUIREMENTS OF WORK: The successful candidate will have earned a high school diploma and\/or Associate's and 1 - 2 years prior work experience or any equivalent combination of experience and training, which provides the knowledge, skills, and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Ability to establish and maintain professional, effective working relationships with students, faculty, staff, University personnel, and external vendors Excellent communication and writing skills: high level of attention to detail Strong organizational ability; ability to work independently and collaboratively according to the task. Proficiency with computer and data entry skills PREFERRED: Bachelor's degree Familiarity with Integrated Library Systems (ILS), specifically III-Sierra Fundamentals of budget management Working knowledge of copy cataloging practices based on current standards Familiarity with Library of Congress subject headings APPLICATION INSTRUCTIONS: Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http:\/\/www.hercjobs.org\/oh-western-pa-wv\/). We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http:\/\/www.duq.edu\/about\/mission-and-identity\/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission. Duquesne University uses Interfolio to collect all faculty and staff job applications electronically. The successful candidate will submit a cover letter, CV, the names and contact information for a minimum of three references, and a narrative (maximum length 1000-words) regarding teaching and academic and\/or workplace experience to:8. While the position will remain open until filled, priority will be given to applications submitted by March 28, 2018. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.
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