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Job Details

Assistant Director

Company name
About University of Chicago

Chicago, IL

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Location: Hyde Park Campus Job Description:

Job Summary:

Under the general supervision of the Associate Director of the Visual Resources Center (VRC), the Assistant Director of the VRC helps catalog, maintain, and administer digital collections for teaching and research and provides professional, relevant, and effective outreach and support for scholarship to faculty, students, and other members of the University community. The Assistant Director works closely with the Associate Director, faculty, and students to integrate digital images and relevant technologies into the research and pedagogical activities of the Art History Department and the Humanities Division. The Assistant Director collaborates effectively with the Associate Director and assists in all aspects of the daily operation and development of the VRC. The ideal candidate thrives in a fast-paced environment, provides excellent customer service, can handle multiple processes and workflows simultaneously, and can meet deadlines without sacrificing attention to detail.


Metadata Creation and Maintenance (50%)

Create authority-based, original image catalog records in relational database with a user-oriented perspective

Implement and maintain metadata and content standards in image catalog and image archive

Perform quality control for all records in multiple image databases, including publicly available collections as well as the VRCâ™s primary, password-protected teaching collection

Research and acquire material to fill image orders and develop the VRCâ™s collections to support current curricular needs and research interests

Assist in training and supervising the VRCâ™s part-time student cataloging staff

Digital Collection Management (30%)

Maintain digital archive and digital collections in LUNA database in collaboration with Associate Director

Assist with digital collection management workflows for scanners and digital copy stand photography to ensure efficient and accurate processes and timely delivery of images to faculty and students

Participate in ongoing dialogue with users to maintain high usability standards for all VRC collections

Maintain, troubleshoot, and perform quality-control for digital files, delivery systems, and imaging technology in the VRCâ™s Digitization Lab

Keep accurate administrative records

Assist in training and supervising the VRCâ™s part-time student digitization staff

Outreach, Instruction, and Support (20%)

Maintain the VRCâ™s website and social media profiles on Facebook and Twitter

Promote awareness of VRC services, digitization equipment, projects, and resources via social media outlets and the VRC website

In collaboration with VRC Associate Director, help develop and deliver specialized training for digital media and related technology to faculty, students, and staff, in groups and individually, including student employee training sessions, new student orientation sessions, classroom instruction sessions, online tutorials, reference guides, and individual reference appointments

Provide specialized support to Art History faculty and students with imaging needs related to presentations and/or publications

Triage basic tech problems for faculty, staff, and students and communicate complex technical details clearly

Assist with classroom equipment training for instructors; troubleshoot basic classroom AV issues



Working or educational knowledge of visual image cataloging procedures and practices

Working or educational knowledge of library discovery systems such as Artstor, LUNA, and faceted search engines

Demonstration of strong organizational, problem-solving, and analytical skills with excellent attention to detail and a high level of accuracy

Ability to take initiative, solve problems, multi-task, and flexibly prioritize work effectively to meet shifting deadlines

Excellent interpersonal skills and oral and written communication skills required

Ability to build collaborative relationships with colleagues, faculty, staff, and students

Demonstrated ability to work well both autonomously and collaboratively in a rapidly changing and dynamic production environment

Familiarity with the field of art history

Demonstrated ability to conduct basic research on artists, artworks, movements, etc.

Ability to lift up to 25 lbs.

Occasional meetings outside the Cochrane-Woods Art Center but within the greater campus area


Reading knowledge of French, German, and/or other foreign languages

Knowledge of digital humanities and emerging technologies

Working knowledge of image copyright

Familiarity with the University and city of Chicago

Education, Experience, and Certifications:


Bachelor's degree required

Master's degree in Library or Information Science, Art History or the Arts preferred


2 years of work experience preferred

1 year of experience in digital image collections in an academic, museum, library, or analogous work environment preferred

Library instruction and/or outreach experience preferred

Experience in Library or Information Science, Art History or the Arts preferred

Technical Knowledge or Skills:

Working or educational knowledge of the VRA Core 4 metadata schema, national cataloging standards, and controlled vocabularies

Working or educational knowledge of digitization best practices, including digital photography

Strong knowledge of a range of equipment and software related to digital imaging and color-management technologies (e.g. imaging, editing, photography, Photoshop, OCR, etc.)

Working knowledge of web content management, digital collections platforms, and learning management systems (e.g. WordPress, LUNA, and Canvas)

Strong computer skills with the ability to operate a Mac operating system with proficiency in word processing, relational databases such as FileMaker Pro or Access, and presentation applications such as PowerPoint or Keynote.

Required Documents:


Cover letter.

List of references.

A response to the following: Describe an image cataloging or digitization project youâ™ve managed. Discuss how you approached the project scope and workflow, what resources you used, any technical problems you encountered, and any collaborative relationships that took place. What, if anything, would you do differently in the future?

Discuss a public service challenge youâ™ve faced, how you handled the situation, and what, if anything, you would do differently in the future


When applying, all required documents MUST

be uploaded under the Resume/CV

section of the application.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Internal Number: JR01433

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About University of Chicago

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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