Full-time Administrative Assistant Centers of Learning Resources amp Transformative Learning

Profile

The Administrative Assistant will coordinate all administrative duties for each division as well as provide secretarial and clerical services for the division dean.

Salary range is from $2,320 to $2,616 per month.

Minimum Qualifications

Associate’s degree in a related field. Note: Degrees and hours must be from a college accredited by a United States Department of Education accepted accrediting agency such as

SACSCOC

Three years administrative experience. Excellent customer service skills.

Computer skills that include a mastery of Microsoft Office Suite.

Understanding of, and committed to the unique nature and role of this position and the College.

Preferred Qualifications

Successful administrative experience in a library, Learning Resource Center, and/or faculty development area.

Experience using Blackboard and/or Canvas, EZ Proxy and LibGuides.

Physical Demands

PHYSICAL

DEMANDS

: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee will regularly use hands to finger, handle, or feel objects, tools, or controls and talk or hear.

• The employee may frequently stand, walk, and sit.

• The employee may occasionally reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

• The employee may lift and/or move up to 25 pounds.

• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

Essential Duties

ESSENTIAL

DUTIES

AND

RESPONSIBILITIES

include the following. Other duties may be assigned.

ADMINISTRATIVE

Treat others respectfully, speak to others courteously, and behave in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interactions that are both personally cordial and professionally appropriate.

Model an understanding of and commitment to the comprehensive community college philosophy and mission.

Keep information confidential.

Coordinate work schedule to accommodate the Centers for Learning Resources and Transformative Learning (

CTL

Greet visitors in person or on the telephone; answers requests and inquiries for information; route callers to the proper person or department or division.

Compile and check time sheets for full-time and part-time employees based on the requirements for each division.

Produce information (correspondence, memoranda, reports, forms, tables, etc.) by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, & graphics

Organize work by reading and routing correspondence, collecting information, and sorting and filing documents and other materials.

Preparing, submitting, and following up on requisitions.

Maintain scheduling for Learning Resources and

CTL

personnel;arranges meetings, conferences, teleconferences and travel.

Maintain office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

Assist the Deans in arranging and conducting meetings, orientations and workshops. Serves as a liaison between the Deans and students needing referrals.

Perform other duties and assumes other responsibilities as directed by the Deans of Learning Resources and

CTL

QUALIFICATION

REQUIREMENTS

: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills:

Ability to read, analyze, and interpret computer periodicals, professional journals, technical procedures, or governmental regulations.

Ability to write reports, software documentation, procedure manuals.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:

Ability to work with mathematical concepts such as probability and statistical inference.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situation.

Basic knowledge of accounting procedures.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Ability to interpret an extensive variety of technical instructions in written, oral, schedule, or diagram form and deal with multiple concurrent abstract and concrete variables.

Other Skills and Abilities:

Ability to use computer terminals, personal computers, and common productivity applications software including Word Processing, Editing, and Database Management in the Windows environment.

Posting Detail Information

Open Date

04/16/2018

Close Date

04/30/2018

Open Until Filled

No

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Do you have an Associate's degree or higher? Yes

No

Do you have successful working knowledge of computer applications, including Microsoft Office Suite. Are you adaptable to changes in technology. Yes

No

Do you have previous administrative experience? Yes

No

Company info

Forsyth Technical Community College
Phone : 336-723-0371
Website : http://www.forsyth.tec.nc.us/

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