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City of Coppell, Texas


Coppell, TX

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Overall Job Objective Basic Function The City of Coppell Librarian works under supervision of the Librarian Supervisor.  The Librarian is responsible for research, reference and information assistance to citizens either in-person, by telephone or online.  This employee provides services to patrons of all ages, with a special focus on preschool and elementary-aged children. The Librarian acts as a backup to oversee nonexempt staff on nights and weekend. Regular attendance is an essential job function.  Librarians work a variable, 40-hour schedule including evenings and one weekend every three weeks (including Saturday and Sunday). Additional time involved in performing administrative and other duties may be required.  Essential Job Functions Provide customer service through problem solving, investigating problems, and providing a level of authority between non-exempt staff and the Librarian Supervisors.Assist the public in selecting appropriate materials by providing readers' advisory, information and interlibrary loan services.Respond to telephone, in-person and web requests for information and research at the public information/reference desks.Instruct the public in the use Library resources including the online catalog, online databases, the Internet, books, magazines, ebooks, etc.Assist the public in use of standard office software such as Microsoft Word, Excel, and PowerPoint.Maintain the currency of the collection by selecting materials in a variety of formats. Remove materials that are no longer useful or current, as appropriate.Plan and conduct programming for adults, youth, and children, including regularly scheduled storytimes, Summer Reading Club, and other children's programs: City-wide reading programs, and other programming of interest to various age groups in the community.Promote library services through outreach to the community, including planning and conducting programs for adults, youth, and children.  Oversee the implementation of age-appropriate programs by library staff or by outside vendors/performers; participate in community organizations as appropriate.Develop and build upon relationships with the independent school districts, the City's Parks & Recreation Department, and other community organizations.Develop marketing materials, publicity and news releases and coordinate with local papers; may create Library's monthly calendar.Communicate with library materials vendors and the City's Purchasing Department to create and transmit purchase orders to vendors; evaluate service performance and discounts of vendors; and report expenditures for library materials. Ensure that new materials are ordered via the library's integrated library system (ILS) acquisitions module. Receive and/or oversee the receipt of new materials from vendors in the ILS.Coordinate and oversee interlibrary loan processes, instructing staff as needed.Search for appropriate resources to determine replacement costs for damaged or lost materials.Determine and assign Dewey Decimal Classification numbers and Library of Congress subject headings; perform original cataloging in all formats to assure consistent application of national standards. Update, maintain, and upload bibliographic, item, and authority control records into the ILS. Establish and maintain name/subject authority records.Under the direction of the Librarian Supervisor, oversee and coordinate workflow of staff, including producing appropriate workflow/desk schedules.Train staff in the use of library systems and the corresponding library procedures.Work collaboratively with the Assistant Director and Librarian Supervisor to ensure the library's client-server ILS is functional at all times. Requires knowledge of HTML, SQL, MS Access, ILS client and server software, server hardware, connectivity to the City's internal network and technical language to communicate with hardware and software vendors.Maintain and update software as scheduled. Troubleshoot computer hardware problems and coordinate with Information Systems for repairs and/or replacements. Maintain licenses and password information for electronic subscriptions; serve as vendor contact to coordinate access to electronic databases, magazines and newspapers. Document systems' procedures, contacts and service history.Sort donated materials for recycling, disposal, book sale, or possible addition to the library collection.May manage a library-wide project, including, but not limited to, chairing a selection committee or planning a special event.Act as facility director in the absence of the Director, Assistant Director, and Librarian Supervisors, particularly in the evening and on weekends; may supervise staff during these times.Participate in regional and state library activities and attend workshops, including national and state conferences.Perform other related duties as requested, assigned, or required. City of Coppell Core Competencies Technical CompetenciesKnowledge and ability to correctly apply professional/specialized expertise; skillfully manage information; properly use tools, equipment and technology; effectively allocate resources; proactively identify and resolve issues; consistently make sound decisions; correctly execute policy processes and procedures; strictly adhere to/enforce safety polices; consistently produce quality results; proactively plan and organize; consistently provide exceptional customer service.Human CompetenciesMotivation of Self & Others:  We demonstrate a core desire to serve the Public and theOrganization through our commitment, passion, initiative and drive.Leadership of Self & Others:  We motivate, inspire and influence others to strive towards excellence by being participatory, positive, accountable, team focused, influential in goal achievement, and empowering.Service -Oriented:   We behave in a friendly and professional manner centering on a desire to address the needs of internal and external customers while respecting their rights and dignity by being people-oriented, helpful, understanding and compassionate.Trustworthy:  We earn the confidence of others by demonstrating both the character and the competence to fulfill our obligations with both integrity and honesty along with ethical, credible behavior.Relational:  We establish trust, cooperation, mutual respect and support with an objective to improve relationships by valuing diversity and being diplomatic/tactful, cooperative, empathetic, broadminded, flexible, respectful and compassionate/caring.Communication:  We exchange information and ideas in a manner which results in mutually supported decisions for the greater good by sharing thoughts & feelings, and through persuasiveness, assertiveness, empathic listening, conflict resolution and deliberating/debating.Emotional Maturity:  We demonstrate the ability to manage and monitor our emotions and to assess the emotional state of others by understanding stress management, balance and consistency.Development of Self & Others:  We are committed to improving the knowledge, skills, personal qualifications and performance of ourselves and others through mentoring, coaching, counseling/discipline, delegation and self-development. Conceptual CompetenciesOrganizational Awareness:  We are aware of the Organization's structure and culture for how we do business by understanding organizational structure, departmental impact on organization, interdepartmental relations, organizational culture, organizational development and leadership style.Global Awareness:  We stay informed of critical global issues and trends that may impact the Organization by understanding international perspectives (may not apply to level 3), intergovernmental relations, political awareness, media/public relations and legal implications.Community Awareness:  We have a sense of the community's culture and its impact on service delivery by understanding purpose of service, citizen/stakeholder expectations, demographics and branding.Professional Insight:  We thoroughly understand our particular professions and apply the principles and ethics required in the professions' service delivery by applying principles, professional ethics and by understanding futuring/profession trends, legal implications and resource planning.Innovation:  We successfully implement ideas that improve and/or add value to service delivery through creative thinking, risk taking, continuous improvement and by being quality minded and a change agent.Critical Thinking:  We actively and skillfully conceptualize, apply, analyze, synthesize, and evaluate information to reach a sound answer or conclusion by understanding issue/problem identification, analysis, consequences, and by balancing decision factors.Visioning:  We create the future direction of the Organization and understand the efforts and processes needed to achieve it through strategic planning, goal setting, policy development, mission/values and council direction. Minimum Requirements ExperienceThe Librarian must possess an American Library Association's accredited Master's degree in Library and/or Information Science.  Preference may be given to those who possess library services experience or are bilingual.Students currently enrolled in an American Library Association's accredited Master's degree program in Library and/or Information Science that will graduate in Spring 2018 are also eligible to apply. Employment would be contingent upon successful completion of the Master's degree program.  

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City of Coppell, Texas
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